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Take charge of your own time

2024-09-09 10:03:22  161  0  Report

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This mind map, titled 'Take Charge of Your Own Time,' serves as a comprehensive guide for managers seeking to master their time effectively. It highlights the pressures managers face, such as the need for organizational management, handling personnel issues, and fostering innovation. The map advises managers to diagnose their time usage through regular recording and systematic management, eliminating time-wasting activities, and identifying organizational deficiencies. It also emphasizes the importance of arranging free time uniformly, ensuring managers can focus on significant tasks. By following these strategies, managers can optimize their time and enhance organizational performance.

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Outline/Content

The pressure on managers from time

The need for organizational management: Focus on the outcomes and performance of the entire organization, and make time to pay attention to the external world.

The need to handle personnel issues: coordination of interpersonal and work relationships, personnel decisions require a lot of time to think about

The need for innovation and change: The excessive demand for managers' time requires long-term commitment, and regular time should be set aside to communicate with knowledge workers.

How to diagnose your own time

Record time usage: Record the actual situation of time consumption, review regularly every month

Systematic time management:
1) Identify non-productive and time-wasting activities and remove them from the schedule, considering whether they contribute to the organization and work;
2) Determine if someone else can represent;
3) Managers are wasting other people's time;

Eliminate time-wasting arrangements

Identify factors that waste time due to a lack of systems or foresight: identify recurring crises, prevent them in advance or design them as routine tasks, and handle them in a systematic and step-by-step manner.

Too many people can also lead to time wasted: if managers spend more than 1/10 of their time dealing with disputes and friction, then there are too many people.

Organizational deficiencies: manifested as too many meetings, spending more than 1/4 of the time; improper job structure

The information function is not perfect: or the way of expressing information is improper.

Arrange free time uniformly

Knowing your time: Assess how much free time you have and set aside a considerable amount of continuous blocks of time.

Set aside free time: work from home for a day; concentrate on routine work for a day; set aside a period of time to handle major affairs.

Continuously record the time and analyze it, set a deadline for important activities according to the amount of available time.